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All Pennsbury Drama Parent meetings are held the 2nd Tuesday of the month at
7:30 pm. at PHS East Library. Please check site for any changes before meetings.
Board meeting - April 9, 2013 at 7:30 PM
PHS East Library
pdpphs@yahoo.com
Minutes of Board Meetings
Meeting Minutes from the September 10th, 2012
of the
submitted by Colleen
Gleason
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MARK YOUR CALENDAR
The 1st Quarter General Membership Meeting is Tuesday, October 9, 2012 at 7:30PM at the East Library. |
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Mike called the meeting to order at 7:35PM. We took a moment to reacquaint ourselves with all the members in attendance: Mike Pedretti, Nancy Hill, Mary Kay Everett, Bill Hallman,
Colleen Gleason, John McCloskey, Sheryl McCloskey, Kathy Davey, Judy Sawyer, Debbie Gibson, Vickie Fuller and Karen VanderLaan.
Guest appearance by Anna Kitces.
Thank you for joining us!
For those of you who do not know Bill Hallman…He is a 7th
grade Social Studies teacher at Charles Boehm Middle School and also the Chapter Director of the Pennsylvania Thespians in
the Educational Theatre Association.
A motion was made by John to accept the 7-10-12 minutes;
motion passed unanimously. |
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President’s
Report….. Mike Pedretti
We had a good 2011-2012
year but we must have a better, stronger 2012-2013! The potential is here! The
ideal committee structure is strong leadership and five or more members (one from each class, two-three Board members and
finally, two or more from the General membership). |
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Treasurer’s Report ….. John McCloskey
The Finance Committee has meet several times and
are happy to announce the Annual Budget for 2013.
A copy has been attached for your viewing pleasure.
John spoke with the IRS and found out that they are very backed up in processing
applications for non-profits. The IRS is currently processing applications submitted
in November 2011; John submitted our application in April 2012. It may take some
time but John will monitor the situation.
A motion was made by Mark to accept Treasurer’s
Report; motion passed unanimously. |
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Committee Reports.
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Executive Committee
Chairperson - Mike Pedretti |
Nancy Hill, John McCloskey and Colleen
Gleason |
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· We have not had any meetings yet. There may be a need for a meeting in Fall
2012/Spring 2013 to project future long-range planning or emergencies. |
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Finance Committee
Chairperson - John McCloskey |
Nancy Hill, Vickie Fuller, Karen
VanDerLaan and
Colleen Gleason |
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· Met several times during Summer break;
· Would like to consider holding more than one raffle this year;
· Take note that the chaperone expenses for Thespian events such as Pennsylvania and Nebraska conferences was not mentioned
on the Budget sheet attached;
· Would like to track concession activity; and
· Finance Committee will touchbase with each committee in the upcoming weeks to confirm a cost among each committee.
A motion was made by Judy to accept Finance
Committee; motion passed unanimously. |
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Publicity Committee
Chairpersons Debbie Gibson and Judy
Sawyer |
Anna Kitces, Cindy Johnson and Mike
Pedretti |
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· Gathering a list of events to make up posters which will be available and on display before Homecoming;
· Deb confirmed that her friend at the Yardley Voice will be writing an article in October about PHS Drama. J In exchange for advertising in our playbill, the Yardley Voice will interview Mary Kay to get her directal
perspective and they will also interview two members of the Thespian Board (Danny Gleason & Greg Krum);
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The committee is working on getting our events announced in all local and school listings that
they can. Kathy suggested the “To Do” list in the Bucks County Courier
Times;
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Would like to get more businesses to contribute in exchange for our advertising. This could also help us build a base for raffle items; and
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The Publicity Committee’s GOAL is to get more people in the audience.
A motion was made to accept Publicity’s Report by Mark;
motion passed unanimously. |
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Travel and Logistics Committee
Chairperson - Nancy Hill |
Vickie Fuller, John McCloskey, Judy
Sawyer, Colleen Gleason and Matthew Hermann, who is the Assistant to Mary Kay |
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Pennsylvania State Thespian Conference takes place at Central York High School on November
29th, 30th and December 1st, 2012. Registration
is due no later than October 12th.
· Bill has the hotel and bus information. The hotel is Hampton Inn York and
it provides a continental breakfast. The room would cost $75.00 per student for
two nights;
· The bus company is Stout. Bill has a contact but it was also mentioned that
Mike Morlath (Maggie Morlath ’12) recently got a job there. We would need
two buses; one 55-passenger bus for $3037 and one 38-passenger bus for $2557. Total
bus cost estimated at $5600. The buses should accommodate the 30 students from
Charles Boehm and the estimated 50 students from PHS. Our students would include
cast and crew from “Anatomy of Gray”, students performing IEs, three scholarship contenders and one State Board
candidate;
· Arrangements
will have to be made to transport Cast/Crew up to States for a 5:30-7:30 setup;
· Eight chaperones will be necessary. Three for Boehm and five for PHS;
· We will need to contact Pennsbury School District to rent one of their trucks for set, costumes, etc;
· Overall cost per student will be around $250 which should give us some excess to help cover other expenses such as bus,
chaperone and truck rental; and
· Need to determine who covers the
cost for Mary Kay and/or her assistant to attend the conference. Is it the school
or does this need to be added to students’ cost.
A motion was made to accept Publicity’s
Report by Mark; motion passed unanimously. |
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Community Relations
Chairpersons – Mark Benson
and Anna Kitces |
Vickie Fuller, Debbie Gibson, Philip
McRae and Dr. John Roche |
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Mark has been hard at work “friend”raising during the break. During his conversations with Jim Moyer (Vocal Music Coordinator at PHS), he was reminded to be aware of the timing of FUNdraising. We do not want to clash with the Choral Department.
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It was suggested that we create business
cards with our events listed on them to distribute;
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Swapping advertising with local theaters
(Bucks County Playhouse, Bristol Riverside Theater) in a sense of “you scratch my back, I’ll scratch yours”;
and
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Mary Kay asked if the Newtown Arts
Theater could be included in any future plans.
A motion was made to receive Community Relations’
Report by John; motion passed unanimously. |
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Concessions / House Management
Chairperson Kathy Davey |
Colleen Gleason, Nancy Hill, Lise
DeGuire, Karen VanDerLaan and Sheryl McCloskey |
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· The PHS Honor Society is available to usher our shows. This brought up the
debate that students will be discouraged from joining crew because the Honor Society is taking the jobs. We need to let students that crew entails so many different opportunities:
posters, publicity, ushering, photography, etc; and
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A consistent set of helpers for concessions needs to be established. More helping hands in concessions would enable PDP members to view the shows rather than worry about their
stations. A dress code may help the audience know who PDP is and who to approach
with questions.
A motion was made to receive Concessions/House Management’s
Report by Karen; motion passed unanimously. |
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History and Archives Committee
Acting Chairperson – Mike
Pedretti |
Susan Light, Lise DeGuire, Karen
VanDerLaan and Cindy Johnson |
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· Find a Chairperson because if Mike continues to work on this committee, the 830 Club Committee will have to be put on
the backburner;
· The documentary about Robb Curtis Brown and Dessert Theater was wonderful. If
you did not see it, go to PHS website. Under the “School Board” category, click on “Video Features & School
Board Meetings”. Choose “Featured
Videos”. Scroll down and you will see “Robert Curtis Brown”. Click and enjoy! The plan is to have
at least two more documentaries done this school year;
· Complete the lobby of the Cave. Many improvements are still needed to set
the mood for the audience;
· Susan Light continues her research on PHS Alumni; and
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Alumni awards will continue.
A motion was made to receive History and Archives’
Report by Mark; motion passed unanimously. |
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Membership Committee
Chairperson – Colleen Gleason |
Debbie Gibson, Judy Sawyer, Kathy
Davey, Karen VanDerLaan and Linda Evans (President of the PCPA) |
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· Create flyers to hand out during upcoming Back-to-School Nights at the middle schools.
Let them know about the Thespian troupes that are starting at their schools this year;
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Institute a mandatory meeting before conference trips and/or cast selection. Mary Kay would be willing to do this;
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Bill suggested that we include the Charles Boehm parents?
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Packets about “Anatomy of Gray” and States will be distributed on Wednesday 10-19 to
the Cast and Crew. This also creates a marvelous opportunity for us to revamp
our membership fee form and include it with Mary Kay’s stuff. A copy of the form is attached.
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In order for us to have a link on the Pennsbury website, we have to buy a website and not run on
a free site;
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We will take advantage of the e-flyers on the Pennsbury website and put up our calendar of events;
A motion was made to accept Membership’s
Report by Mark; motion passed unanimously. |
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830 Club Committee
Chairperson – Mike Pedretti |
Robb Curtis Brown and Mark Benson |
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To be determined.
Developed with the help of Robb Curtis Brown, members would either donate $830.00 each year or
provide funding for a quasi-endowment to create a scholarship for graduating seniors.
Five should be the minimum number of members. Quasi-endowments are funds functioning as an endowment
that are typically established by the institution from either donor or institutional funds, and will be retained and invested
rather than expended. |
Artistic Director’s Report ….. Mary
Kay Everett
Casting for “Anatomy of Gray” by Jim Leonard will begin Wednesday
and Thursday (10-12 & 10-13) with callbacks on Friday. The first reads will
be next week. This play is a character study.
Although the students have been asking her, Mary Kay stated that
there will be no virtual workshops until October.
She is hoping there will not be too many conflicts between “Anatomy
of Gray”, States and the upcoming PHS musical “Fiddler On The Roof” which takes place February 8th,
9th and 10th, 2013. Schedules can be worked out with understudies
and chamber choir students.
Seniors will be directing one-acts again which leads into DramaFest. Mary Kay’s first choice is the Bucks County Playhouse. Mark Benson is going to check to see if they are interested.
Sounds like the Spring Drama may have some drama of its own. Mary Kay first announced that it would be “Circus Olympus” but after a recent luncheon with
a former student, her mind has been swayed. A Mary Kay favorite, Mary Zimmerman
from Northwestern University did a mythical show years ago. This former student
is looking into getting the show into Mary Kay’s hands for Spring. So for
now, the Spring Drama is TBA.
Bill Hallman announced that Charles Boehm will be performing “Once
On This Island Jr.” and taking it to States while Vickie Fuller will be directing “Best of Both Worlds”
at Pennwood.
PHS Alumni Megan Fulmer is a Female Swing for “Shrek the Musical”
NETworks on Tour. |
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Old Business.
Kathy Davey will go to this week’s auditions to do signup sheets. Information will be passed along to Membership Committee.
It was decided that membership fees for PDP will be set at $10.00. |
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New Business.
Colleen proposed a FUNdraiser at Primo Hoagies. The shop is at 360 North Oxford Valley Road, Langhorne, PA, 19047 (across from Oxford
Valley Mall and Sheraton Hotel). It is similar to ChickFila Nights at the schools. Primo makes up a flyer with our logo on it and we distribute them and advertise our
special night. Ten percent of the sales will come back to us in the form of a
check made out to Pennsbury Drama Parents (John McCloskey). Our night is Monday,
October 8th which is Columbus Day and it is right after Homecoming. Board
gave the “OK” so Colleen will get that ball rolling.
Mike Pedretti adjourned the meeting at 9:20PM. Accounting Services
· Other
· Unrestricted
v
Website ….. pennsburydramaparent.tripod.com |
Meeting Minutes from the July 10th, 2012
of the PDP
Board
submitted by Colleen
Gleason
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MARK YOUR CALENDAR
The next PDP Board Meeting date is Monday, September
10th, 2012 at 7:30PM at the PHS East Library. Mary Kay and Bill Hallman will be present.
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THANK YOU to Mike and Nancy for welcoming us into their home
tonight. Their table was filled with plenty of “potluck” munchies
to fuel our brains. Mike called the meeting to order at 7:00PM. The following members were in attendance: Mike Pedretti, Nancy
Hill, Colleen Gleason, John McCloskey, Sheryl McCloskey, Kathy Davey, Lise DeGuire, Judy Sawyer, Debbie Gibson, Anna Kitces,
Vickie Fuller and Karen VanderLaan. Thank you for joining us!
A motion was made to accept the June 7th, 2012 minutes. Motion
was acknowledged by Vickie Fuller and seconded by ?
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Vickie’s Got the Floor
The “Pennsbury’s Got Talent” committee has
met twice since our last meeting. Their discussions entailed many facets of getting
a show together. To be a contestant in the show, you must have a Pennsbury connection
and pay an entry fee of $20.00. If there is a second member of your group, they
would pay an additional $10.00; the third member of the group would pay $5.00. The
maximum charge to enter the contest would be $50.00. Income from the entry fees
alone would range from $500 – 875 if you consider having at least 25 contestants.
At first, the prize for 1st place was going to be
$500.00. But then to make it more prestigous, it was raised to $1000.00 with
2nd place receiving 200.00 and 3rd place getting $50.00.
The preferrable spot to hold the show would be PHS East sometime
in October. To make the show happen, there would be a need for A LOT of the following:
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PUBLICITY for the show so contestants can be judged and finalized;
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SALES to help fund prizes and advertising;
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PRODUCTION CREW (MC, Director, Assistant Director, 2 Stage Managers, House Managers,
Stage Crew (students), Ushers, Ticket and Concession sellers); rely on students to take on the challenge of stage crew; and
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APPROVAL OF SCHOOL BOARD.
Estimates of an audience of 200 people could generate a minumum
of $4000.00 in income with only an outlay of $1500.00 in expenses. Front row
seats could cost $20.00 while the back row seats would only be $15.00.
Vickie’s vision is to set a date at which time all contestants
must have their applications in. An intial group of judges will “weed”
through the applicants to decide on our finalists. Another set of judges will
oversee the final contest. Finalists would be limited to a three-minute performance
followed by comments from the judges. As Lise mentioned, people usually enjoy
the banter and comments made by the judges. The PGT committee would choose the
judges who would be local “celebrities” who would work for us free of charge.
Vickie’s husband works at Rider University and may be able to find some possible candidates. Publicity would be spread through our normal channels such as PhillyBurbs, Levittown Hatch, Facebook, PDP
website, Pennsbury channel, etc. Due to a jammed-packed school calendar, the
show would have to take place in October. Therefore, advertising would have to
be out by 9-10-12 which would allow for two weeks of applications to come in. Auditions
would be held on 9-29-12.
Mike put the “Pennsbury’s Got Talent” proposal
up for vote. Four members approved while five members opposed. Although we decided not to hold the show this year, a strong ground work has definitely been laid out for
the future. A round of applause to Vickie Fuller for all the time and effort
she put into this venture!
The acclaims don’t stop there! Vickie was able to get over a major hump in order to add Pennwood Middle School to the Junior Thespian
Society. Way to go, Vickie!
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Committee
List
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Finance
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Budget
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Financing, Banking |
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Chairperson
John McCloskey |
Members are
Nancy Hill, Vickie Fuller, Karen VanDerLaan and Colleen Gleason |
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Publicity
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Advertising events through local newspapers
and various websites
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Distributing posters |
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Co-Chairs Debbie
Gibson and Judy Sawyer |
Members are
Anna Kitces |
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830 Club |
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Chairperson
Mike Pedretti |
Members are
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Concessions / House Management
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Recruit volunteers to donate time and/or
items to be sold
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Coffee and flower sales
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Selling tickets
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Ushers and Playbill distributors |
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Chairperson
Kathy Davey |
Members are
Colleen Gleason, Nancy Hill, Debbie Binder, Lise DeGuire and
Karen VanDerLaan |
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Travel & Logistics
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Planning for State Thespian Conference
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Planning for International Thespian Conference
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Planning for DramaFest |
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Chairperson
Nancy Hill |
Members are
Vickie Fuller, John McCloskey and Colleen Gleason |
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Community Relations
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PTO Liaison
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Theater Group Outreach |
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Co-Chairs Mark
Benson & Anna Kitces |
Members are
Vickie Fuller, Debbie Gibson and Dr. John Roche |
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Membership
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Recruitment
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Keep members informed
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Nominate students for Joanne Levin scholarship
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Collect membership fees |
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Chairperson
Colleen Gleason |
Members are
Debbie Gibson, Judy Sawyer, Kathy Davey and Karen VanDerLaan |
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Executive
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ICE (aka IN CASE OF EMERGENCY)
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Develop programs, ideas and projects
to enhance the organization’s mission |
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Chairperson
Mike Pedretti |
Members are
Nancy Hill, John McCloskey and Colleen Gleason |
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History & Archives
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Image building
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Website
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Posters and Pictures |
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Chairperson
Mike Pedretti |
Members are
Susan Light, Lise DeGuire and Karen VanDerLaan |
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Calendar of Upcoming Events.
9-10-12 / MONDAY @ 7:30PM
/ PDP BOARD MEETING / EAST LIBRARY
9-22-12 / SATURDAY @ 10AM-5PM / YARDLEY
HARVEST DAY
9-12-12 / WEDNESDAY / BACK TO SCHOOL NIGHT
@ CHARLES BOEHM & PENNWOOD 6TH GRADES
9-13-12
THURSDAY / BACK TO SCHOOL NIGHT @ WILLIAM PENN 6TH GRADE
9-19-12 / WEDNESDAY / BACK TO SCHOOL NIGHT
@ CHARLES BOEHM 7TH/8TH GRADES
9-20-12 / THURSDAY / BACK TO SCHOOL NIGHT
@ WILLIAM PENN & PENNWOOD 7TH/8TH GRADES
9-27-12 / THURSDAY / BACK TO SCHOOL NIGHT
@ PHS
10-06-12 / SATURDAY @ 3PM EAST / HOMECOMING
CARNIVAL
10-09-12 / TUESDAY @ 7:30PM
/ 1ST QUARTER GENERAL MEMBERSHIP MEETING / EAST LIBRARY
10-27-12 / SATURDAY @ 6PM-8:30PM EAST
AUDITORIUM / HAUNTED HOUSE
10-29-12 / MONDAY @ 6PM-8:30PM EAST AUDITORIUM
/ HAUNTED HOUSE
11-03-12 / SATURDAY @ CHARLES BOEHM /
CRAFT SHOW
11-13-12 / TUESDAY @ 7:30PM
/ PDP BOARD MEETING / EAST LIBRARY
11-16-12 / FRIDAY @ THE CAVE WEST / FALL
DRAMA “Anatomy of Gray”
11-17-12 / SATURDAY @ THE CAVE WEST /
FALL DRAMA “Anatomy of Gray”
11-29-12 / THURSDAY / STATE THESPIAN CONFERENCE
@ CENTRAL YORK HIGH SCHOOL
11-30-12 / FRIDAY / STATE THESPIAN CONFERENCE
@ CENTRAL YORK HIGH SCHOOL
12-01-12 / SATURDAY / STATE THESPIAN CONFERENCE
@ CENTRAL YORK HIGH SCHOOL
12-11-12 / TUESDAY @ 7:30PM
/ PDP BOARD MEETING / EAST LIBRARY
1-08-13 / TUESDAY @ 7:30PM
/ 2ND QUARTER GENERAL MEMBERSHIP MEETING / EAST LIBRARY
2-08-13 / FRIDAY @ 7:30PM EAST AUDITORIUM
/ MUSICAL “Fiddler On The Roof”
2-09-13 / SATURDAY @ 7:30PM EAST AUDITORIUM
/ MUSICAL “Fiddler On The Roof”
2-10-13 / SUNDAY @ 2:00PM EAST AUDITORIUM / MUSICAL “Fiddler On The Roof”
2-12-13 / TUESDAY @ 7:30PM
/ PDP BOARD MEETING / EAST LIBRARY
2-15-13 / FRIDAY @ 7:30PM / PENNWOOD MUSICAL
2-16-13 / SATURDAY @ 7:30PM / PENNWOOD
MUSICAL
3-08-13 / FRIDAY / CHARLES BOEHM MUSICAL
3-09-13 / SATURDAY / CHARLES BOEHM MUSICAL
3-12-13 / TUESDAY @ 7:30PM
/ 3RD QUARTER GENERAL MEMBERSHIP MEETING / EAST LIBRARY
4-09-13 / TUESDAY @ 7:30PM
/ PDP BOARD MEETING / EAST LIBRARY
4-19-13 / FRIDAY @ THE CAVE WEST / SPRING
DRAMA “Circus Olympus”
4-20-13 / SATURDAY @ THE CAVE WEST / SPRING
DRAMA “Circus Olympus”
MAY 2013 / DRAMAFEST @ NEWTOWN ARTS THEATER
&/OR BUCKS COUNTY PLAYHOUSE
5-14-13 / TUESDAY @ 7:30PM
/ 4TH QUARTER GENERAL MEMBERSHIP MEETING / EAST LIBRARY
5-11-13 / SATURDAY @ THE CAVE WEST / DESSERT
THEATER & THESPIAN INDUCTION
6-11-13 / TUESDAY @ 7:30PM
/ PDP BOARD MEETING / EAST LIBRARY
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Minutes from the March 13th, 2012
General Membership Meeting of the PDP Board
submitted
by Colleen Gleason
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MARK YOUR CALENDAR –
The next PDP Board Meeting Date is April 10th, 2012 at 7:30PM in the East Campus library. |
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Mike called the meeting to order. The following members were in attendance: Mike
Pedretti, Nancy Hill, Mary Kay Everett, Colleen Gleason, John and Sheryl McCloskey,
Kathy Davey, Vicki Miller, Nancy McHugh, Judy Sawyer, Lisa Gage and Vickie Fuller. Warmest
Welcomes go out to Vickie and Lisa for joining us tonight.
Vickie relocated to Yardley last August
from South Dakota. Her daughter, Mackenzie, is involved with Magic Theater while
Vickie is busy directing the upcoming Pennwood play “Rock Around The Block”.
Lisa has been involved with musical publicity
for several years due to her daughter, Diana. Her son, Brian, recently appeared
in the Charles Boehm production of “Curtains” and has shown an interest
in theatre. Therefore, Lisa joined us to see what we are all about.
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President’s Report ….. Mike
Pedretti.
“Almost Maine” performances
at the January 12th School Board Meeting are online. To view them,
go to www.pennsbury.k12.pa.us/pennsbury. Choose “Pennsbury
Video Features & School Board Meetings” on the left side of screen.
Request “Board Meetings” and then click on “School Board Meeting for January 12th, 2012” . Mary Kay and Mike spoke to the Board along with the wonderful performances of Jiovanni Maestrale, Rachael
Baumgarten, William Bomentre and Miranda Greame.
Plane and car arrangements have been made
for Robb Curtis Brown’s arrival on May 4th, 2012. Robb is a
1975 graduate of Pennsbury High who went on to become an actor of both stage and screen.
On May 5th, 2012, he will conduct a master class followed by a “Q & A” session on his life
as an actor and pursuing a theatre career. The day will end with a presentation
during Dessert Theatre, PHS’ annual tribute to the Thespians. Robb will
be returning home on May 8th. A grant from the Arts Council has been
requested to help finance the arrangements made for Mr. Brown. If approved, this
would mean that the master class would be FREE to high school and middle students who are seriously involved in theatre. Also, Ann Langtry is trying to find some of Robb Curtis Brown’s teachers. Get more information on Robb Curtis Brown at “imdb.com/name/nm0193551”.
Mike has an appointment with SuperIntendent
Kevin McHugh in order to discuss FUNdraising.
Mike spoke to Lisa Becker, Principal at
West Building, to get approval on some of our Cave improvements. Permission has
been granted to decorate the Lobby of the Cave which includes patchwork on holes, painting and hanging photos of alumni (The
Wall of Fame). The custodial staff will begin swapping out seats that are
broken (if it is possible to do) and the backstage floor, which is dryrotted, will be replaced.
Lisa Becker also offered the opportunity
to present scenes in the Cave from “The Pearl” during EOP
(EXTRA OPPORTUNITY PERIOD).
Mike spoke to Ann Langtry about getting
the advertising started for “The Pearl”. We will do the posters,
cards and email/Facebook while Ann will get us a front page ad on the Pennsbury website and possibly a mention in The Courier
Times.
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Artistic Director’s Report …..
Mary Kay Everett.
Dessert Theatre is just around the corner
so keep in mind that certain items will be needed. Tableclothes purchased in
the past are misplaced. Kathy Davey is going to check with Heather Procaccino
to see if she may have them or if the elusive tupperware snuck away with themJ . Colleen Gleason will be serving coffee and ordering the yellow roses for the Senior
Thespians. The Thespian colors are blue and gold.
There are 15 Senior Honor Thespians with three of them “moving on” to theatre.
Mary Kay has determined the dates for the
one-acts and Magic Theatre at the Cave. Magic Theatre will be presented for children
on Saturday, May 12th. The one-acts will be presented on ONE of the
following nights, Monday-May 14th, Tuesday-May 15th or Thursday-May 17th. The one-acts are “Scuba Lessons”, “Andrea’s
Got Two Boyfriends” and “Undertones”. As this is being done as a FUNdraiser keep in mind that this is not only a ticket
sales opportunity but also a chance to open up our concession stands.
“The Pearl” based on a story
by John Steinbeck has been cast. It is a powerful story about hope and greed. There are about 40-50 individuals involved.
The kids are excited and realizing the play is not what they expected…DARK!
Show dates are Friday, April 20th and Saturday, April 21st, 2012. Production of the set has already begun with Mr. Napoli and his students.
Magic Theatre and
the one-acts will take place at the Newtown Student Theatre Festival (DramaFest). Our
students will perform two shows on May 1st, 2012 and the other two on May 3rd, 2012. Drivers are needed for the kids (especially Freshman) involved
in DramaFest. Judy Sawyer, Nancy McHugh, Mike Pedretti and Nancy Hill volunteered
but if you know of anyone else who may be available to help, please let us know. There
is also a $15.00 fee for kids involved with DramaFest ; this fee pays for their admission to the Newtown Theatre’s production
of “Into The Woods”.
Kristin Kauffman is the Festival Director and is also a 2004 PHS alumni. Kristin is on our “Wall of Fame” and will be hosting/emceeing the Festival. |
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Treasurer’s Report …..John
McCloskey
Quiet month. The airfare for the International Thespian Conference in Nebraska and the Thespian Board have been paid
monies owed to them. |
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Standing Committee Reports
Communications Coordinators.
Nothing new to report.
Travel and Logistics Committee.
Arrangements for Nebraska. Nancy
Hill and Vicki Miller have been plenty busy. Total registration and check deposits
for our group should be completed by next week. Our guidance counselors have
been contacted and are providing the officials with the necessary student GPA information.
Now it is the student’s responsibility to complete their portion of the registration form; an email was sent
to each student attending the Conference. A Springfield student and six New Jersey
students (along with an adult) will be coordinating their travel plans with Pennsbury.
The Springfield student is attending under the auspices of the State Thespian Board.
Nancy Hill and Vicky Miller as a committee will need to discuss
and establish some resolutions for the misunderstanding between the PDP and Bill Hallman concerning Charles Boehm’s
travel arrangements for the Pennsylvania Thespian Conference. The concessions
for Boehm’s recent show were handled by their parents so this does not appear to be an issue any longer.
Website.
Judy Sawyer will be meeting with Mike this week to assume
the responsibility of updating the website.
Refreshments.
Our next “gig”
is just around the corner. Kathy Davey is going to be sending out an email asking
for concession contributions for “The Pearl”.
Flowers and Coffee.
Colleen Gleason will be contacting the florist soon to order
roses for “The Pearl”. Coffee will also be ready for the show; no
cocoa thoughL
Colleen has been in contact with WAWA and got approval for
their contribution of 150 drinks (lemonade, iced tea and fruit punch) for Dessert Theatre.
Publicity.
About to get started for “The Pearl”.
FUNdraising.
Mike’s upcoming meeting with Kevin McHugh will let us
know if we are able to approach PHS alumni and ask for scholarship donations. We
need individuals to commit to contributions in lump sums or payments.
Ad Hoc Committee.
Mike Pedretti and Colleen Gleason met to revise the By-Laws. Over 26 changes were recorded but most notably were the following:
·
Fiscal year will match the school year;
·
Mission of the PDP was revised;
·
Composition of Board – 5 to 15 members;
·
No limit to terms of office;
·
No 2nd Vice President;
·
Non-members can be involved in meeting but cannot vote;
·
Four general meetings – 1 each quarter;
·
No requirement for a quorum at membership meetings; and
·
Dues will be collected.
There were a few sections of the By-Laws
that we did not touch; a lawyer’s expertise would be required. And one
final thought, we may want to consider is an organization name change; any suggestions? A motion was made
to approve the revised By-Laws and approved. A copy of the new By-Laws will be
sent via email to everyone.
Nancy McHugh is still “in search of” Paul Greiner,
who handles the TV documentaries for PHS. We approached Paul back in December
2011 about doing a documentary about Mary Kay’s career. We found
out later that Paul had tried to contact us through PDPPHS@yahoo.com but his email went to SPAM and no one noticed it.
Need to assemble a committee to help with lobby work and creation
of alumni awards. Mike will contact Fran Leyenberger, past President and a professional
potter, to lend a hand in the design of the lobby and award.
The Archives & PDP History committee needs a new chair. Susan Light, who has done a wonderful job, would like to step down. If anyone is interested in taking her place, please let us know.
This may be one position that could be offered to the Thespians to handle or as a senior project.
Old Business.
The next meeting being held in the first “quarterly”
meeting of the general membership. While it is technically in the fourth fourth
quarter, we will consider it the meeting for the “third quarter”. Invitations
will go out to all parents of members of the Thespian Troupe and parents of all students engaged in “The Pearl”,
the one-acts and Magic Theatre. All Board Members are responsible to invite the
members to what will be our first ever “QUARTERLY MEMBERSHIP MEETING”. This
meeting will take place at 7:30PM on Tuesday, April 10th, 2012.
New Business.
Nancy Hill proposed a FUNdraiser to coincide with the upcoming
Spring Drama – a pearl raffle. She will seek a donated pearl of high quality
such as a beautiful South Sea pearl. If need be, Nancy was authorized to pay
something for the pearl. We must advertise our raffle and distribute booklets
to parents / Thespians for sales. A development plan has been attached for review. Nancy made a motion to approve the raffle and it was granted. Proceeds from the raffle will be used for Senior Scholarships, pending approval of Board via email.
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